Wedding & Event Planning | Design | Coordination

Shared Planning & Design + Coordination Overview

image145

Shared Planning & Design + Coordination includes:

  •  1 senior wedding planner


  • 3 in-person planning sessions


  • 1  venue visit and planning session


  • Advise and help secure up to 4 design related vendors  (ie. DJ, Florist, Photographer, Baker, Live Musicians, Photo booth, caterer, bartenders, caricature artist, magician, or restrooms,  etc)


  •  Advise and help secure up to 3 key design elements of your wedding: ie. Paper Goods (ie. escort cards, menus, program, etc),Special decorations, Centerpieces, Guest Favors, Send off flare, or catering rentals (i.e plates, flatware, linens, glassware, etc.)


  • Wedding day timeline and venue layout creation


  • Unlimited phone and email communications 


  • Rehearsal Coordination


  • Assisting with  set-up of personal decor on the wedding day (i.e. personal items for guest sign-in table, gift table, head table, etc)   


  • Wedding Day Coordination by Senior Coordinator  (up to 11 hours) with set up by 2 assistant coordinators


Shared Planning & Design + Coordination package: ~$2,989

Shared Planning Package Details

PRE-WEDDING Planning

 Advise and help secure up to 4 design related vendors  (ie. DJ, florist, photographer, baker, live musicians, photo booth, caterer, bartenders, caricature artist, magician, or restrooms,  etc)


Advise and help secure up to 3 key design elements of your wedding: ie. paper goods (ie. escort cards, menus, program, etc),Special decorations, centerpieces, guest favors, send-off flare, or catering rentals (i.e plates, flatware, linens, glassware, etc) 


Create detailed wedding day timeline

   

Provide planned processional Order


Help create decorations plan & inventory list


Plan venue layout and guest flow


Create reserved ceremony seating list with printed name cards


Manage vendor schedule and planning 


Help create photography list 


Help create music profile for DJ


Consult on etiquette


Manage clean up list 

rehearsal

Connect with officiant on ceremony timing


Coordinate rehearsal of processional, ceremony and recessional. 


Distribute high level schedule and review with wedding party and family


Address questions/concerns from family and bridal party about wedding day

wedding day

Lay out personal decorations (i.e. dining centerpiece items, table numbers, guest seating chart, favors, guest sign-in activity, gift/card sign, memory items, special ceremony items, programs, cocktail & lawn games, photo booth flair, bar menu and decor, cake/dessert table items) 


Coordinate vendor arrival & setup


Greet and coordinate bridal party, family, ushers and early arriving friends


Coordinate bride, groom, bridal party and family for photography


Lay out & clean up of bridal party lunch

 

Care for and distribute flower bouquets, boutonnieres, corsages, thrown flowers and floral centerpieces for tables


Coordinate arrival of guests and help with sign-in, seating, and pre-wedding activities

 

Line up processional, cue music, and cue family seating and bridal party entrance


Coordinate private marriage license signing and drinks and appetizers for couple and witnesses


Cue DJ, caterers/bar and wedding performers during reception


Cue special events: bridal party entrance, toasts, cake cutting, special dances, shoe game, bouquet/garter toss, & final send-off


Coordinate get-away car arrival and placement. Pack with couples personal bags, boxed food, dessert and wine


Distribute send-off flair & coordinate guests 


Place gifts, cards, guest book, and marriage license in designated car


Coordinate clean up of personal decorations with designated persons & vendor tear down


** Additional fee of $200 for setup of table & chairs -up to 20 tables & 200 chairs