Wedding & Event Planning | Design | Coordination

Day-Of Coordination Overview

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Day-Of Wedding Coordination includes:

  • 1 senior wedding coordinator

  

  • 2 in-person planning sessions


  • 1  venue visit and planning session


  • Wedding day timeline and venue layout creation


  • Unlimited phone and email communications 


  • Rehearsal coordination


  • Assisting with set up of personal decor on the wedding day (i.e. personal items for guest sign-in table, gift table, head table, etc.)
     
  • Wedding day coordination by senior coordinator (up to 11 hours), with set-up by 2 assistant coordinators 


  • Day-Of Coordination package: ~$1,989

Day-Of Coordination Package Details

Pre-wedding prep

Detailed wedding day timeline creation


Provide planned processional order


Organize decorations & inventory list


Plan venue layout and guest flow


Create reserved ceremony seating list with printed name cards


Help develop and organize floral list, guest seating chart, photography list, and vendor & important contacts list


Communicate with vendors on schedule & plan 


Organize music profile for DJ 


Consult on etiquette 


Manage clean up list

REHEARSAL

 Connect with officiant on ceremony timing


Coordinate rehearsal of processional, ceremony and recessional


Distribute high level schedule and review with wedding party and family


Address questions/concerns from family and bridal party about wedding day

Wedding Day

Lay out personal decorations (i.e. dining centerpiece items, table numbers, guest seating chart, favors, guest sign-in activity, gift/card sign, memory items, special ceremony items, programs, cocktail & lawn games, photo booth flair, bar menu and decor, cake/dessert table items) 


Coordinate vendor arrival & setup


Greet and coordinate bridal party, family, ushers and early arriving friends


Coordinate bride, groom, bridal party and family for photography


Lay out & clean up of bridal party lunch 


Care for and distribute flower bouquets, boutonnieres, corsages, thrown flowers and floral centerpieces for tables


Coordinate arrival of guests and help with sign-in, seating, and pre-wedding activities

 

Line up processional, cue music, and cue family seating and bridal party entrance


Coordinate private marriage license signing and drinks and appetizers for couple and witnesses


Cue DJ, caterers/bar and wedding performers during reception


Cue special events: bridal party entrance, toasts, cake cutting, special dances, shoe game, bouquet/garter toss, & final send-off


Coordinate get-away car arrival and placement. Pack with couples personal bags, boxed food, dessert and wine


Distribute send-off flair & coordinate guests 


Place gifts, cards, guest book, and marriage license in designated car


Coordinate clean up of personal decorations with designated persons & vendor tear down


** Additional fee of $200 for set up of table and chairs (up to 20 tables and 200 chairs)



 


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